2026 Quarterly assessments are due! 

Please make your payments timely to avoid late fees.

                                 BENT TREE HOMEOWNERS ASSOCIATION 

                                    ARCHITECTURAL REVIEW COMMITTEE 

                                                        MEETING AGENDA

                                                           March 18 2026

                                                                 6:30 PM

1. Call to Order

2. Approval of previous Meeting

3. New Business 

     a) 12237 Still Meadow Drive - Adding screen room Screen Room only to rear of               home

     b) 12238 Still Meadow Drive - Remove 3 Trees from front of home

4. Old Business 

5. Adjournment

Subject: Notice of Management Company Transition Effective May 31, 2026

Dear Homeowners,

The Board of Directors would like to inform you of an important update regarding our community’s management services. During the Board meeting held on March 4, 2026, the Board voted to terminate our contract with Premier Management, effective May 31, 2026.

After evaluating several management firms and considering the needs of our community, the Board also voted to approve a new contract with Empire Management, which will begin immediately upon the conclusion of our agreement with Premier Management.

Empire Management comes with strong experience managing communities of similar size and structure to ours. As our new property management partner, Empire will support the Board and residents by coordinating essential functions such as:

• Financial management and budgeting, including collection of assessments and preparation of monthly financial reports

• Maintenance coordination, including vendor oversight, common-area repairs, and project scheduling

• Covenant enforcement, ensuring consistent application of community guidelines

• Resident communication, including notices, updates, and support for homeowner inquiries

• Board meeting support, such as preparing agendas, records, and meeting materials

• Administrative and recordkeeping services, including maintaining association documents and compliance records

We will share additional information—including new contact details, transition timelines, and any changes to homeowner processes—as we move closer to the transition date.

We appreciate your patience and support as we work to ensure a smooth and positive management transition for our community. Should you have any questions in the meantime, please feel free to contact the Board.

Sincerely,
Barbara Fiorillo, President
On behalf of the Board of Directors
Bent Tree Homeowners Association